TRANSPORTATION AND VEHICLE REQUESTS

Trip requests are submitted by administrative offices, academic departments, or other budget holders of Bard College. Bard Transportation Services will only consider trip requests through one of these budget holders. Please check with your department, club, or advisor if your organization wishes to request transportation for a Bard College function.

The vast majority of Trip Requests will be submitted to and approved by Bard Transportation Services. All Club and Student Activities requests and related correspondence must be Cc’d to [email protected] for funding approval.

All Transportation Requests must be submitted via email to [email protected] using the “Transportation Request Form” provided here. Please copy, paste, and complete the form as the body of your email. Information provided in the request must include the following: Requester name and contact information, account number, date of travel, number of passengers, a passenger contact name with cell number, times and places of departure, destination, complete itineraries, and returns. Disregard requests for flight or train itineraries if they do not apply to your passengers.

Incomplete requests may not be considered, and no transportation will be confirmed until all information is provided.

In requests from groups providing their own driver, Bard Driver eligibility must be confirmed for each trip through Bard Transportation Services. Status will be confirmed as soon as is practical.

Bard Transportation Services may submit requests that cannot be accommodated internally to our charter partners for quotes. Charter quotes will be forwarded to the requester for budget approval before we can book the trip.

Requesters will receive an email Confirmation of the trip when it is approved and scheduled. Trips shall not be taken until the Driver has received and carefully examined the Transportation Confirmation.

Bard College reserves the right to grant, deny, or alter trip requests at any time.

Transportation Request Form

Requester:
Position:
Department:
Office Phone:
Cell Phone:Account Number:

Date of travel:

Are ADA accommodations requested for this trip? YES or NO

If ADA accommodations are requested, please provide complete details here:

Driver Name (if you are providing Bard certified driver):
Driver Cell Number:

Number of Passengers: *
Passenger Contact, Name:
Passenger Contact, Cell Number:

*For insurance purposes, if we can accommodate your request, we will need a complete roster of all passengers and their cell numbers at least one full business day prior to your departure.

Pickup Location:
Pickup Time:

Destination:
Arrival Time:

Return Departure Time:
Return Destination:

Flight Itinerary (if applicable, and only for the leg of the trip connected to this request)
Airport:
Airline:
Flight Number:
Arrival/Departure Time:
Terminal:
Flight Origin/Flight Destination

Train Itinerary (if applicable, and only for the leg of the trip connected to this request)
Station:
Carrier:
Arrival/Departure Time:
Train Origin/Destination

Multi-trip tracking spreadsheets are available upon request. For more information call 845-758-7625, or e-mail [email protected].