THIRD YEAR RECITALS

THIRD YEAR RECITALS

1) SCHEDULE A THIRD YEAR RECITAL DATE: 

Recital scheduling is coordinated via the Student Recital & Project Scheduling Form and finalized by Mary-Liz O’Neill, Associate Director of Curriculum and Programming ([email protected]). Submit the Recital Scheduling Form by September 15 with your choice of recital dates. Available recital dates will be listed in the following form: Student Recital & Project Scheduling Form (2025 – 2026)

To confirm your recital date, you will need to schedule a recital contract signing within 2 weeks of receiving your date confirmation email. Failure to do so will result in a release of your recital date.

If you need a collaborative pianist, you must complete the pianist request form by September 15.

2) SUBMIT RECITAL PROGRAM INFORMATION: 

Students are responsible for formatting their recital programs. Please upload a program draft as a Word or Google document to your recital folder no later than thirty days before your scheduled recital date. Please label this document in the following format: Name_Event Date_Document Name.

How to Format your Recital Program:

If you would like to write program notes or include texts and translations, they must be submitted at least one week in advance of your recital, fully formatted. Please use the following guidelines: Texts and Translations Guidelines

3) SUBMIT STAGE SET UP AND PRODUCTION NEEDS

Complete and submit the Conservatory Production Form Packet to your recital google folder at least thirty days before your recital date. Be sure to discuss any special needs, well in advance, with Marc Mancus ([email protected]). Production Needs submitted less than 30 days before your recital may not be met.

Please be sure to label this document in the following format: Name_Event Date_Form/Document Name. 

4) SUBMIT ANY SPECIAL REQUEST FORMS:

Requests for historical keyboard instruments, A/V equipment, percussion instruments, prepared piano, and/or piano lid removal, must be submitted and approved thirty days in advance of your recital. Please refer to the recital contract for details on each request process.

5) SUBMIT PUBLICITY INFORMATION:

Students giving third year recitals, are responsible for producing and printing their own posters.

For digital marketing, recital posters and images must be submitted directly through your recital google folder at least 30 days prior to the recital date. Posters will be displayed as the youtube thumbnail image for the livestream, as well as on the TV in the Conservatory lobby. Additionally, an image with no text must be submitted for the calendar listing on the Conservatory event page. Posters and images that will be posted online must be submitted as a .jpeg image and the file size is required to be under 2MB.

Please note that landscape posers are ideal for YouTube thumbnail images and the Bito Monitor. Printed posters are typically in portrait formatting. Posters should be formatted for 11 x 17 paper. If you are using Canva for poster creation, please do not use Canva’s ‘poster setting’, as it makes the posters 18″ x 24″ (too large for us to print). Printed posters are not provided by the Concert Office for third year recitals. Please contact [email protected] for pricing information and printing details.

It is your responsibility to send us the correctly sized and formatted images. Please label posters and images in the following format: Name_Event Date_Poster or Image Name. 

When choosing your event/performance listing image, it is important to take into consideration intellectual property rights. For this reason, we encourage you to use original images that you have created yourself from scratch containing no derivative works of art/imagery. Alternatively, you can use images that you have verified as being in the public domain.

Please remember to include the name of your collaborative pianist on your poster (if applicable).

Public domain images may be reproduced, altered and distributed without permission. It is important to verify that an image is within the public domain and has no restrictions on its use before you choose it. Additionally, for any such materials that you use, you are required to cite the creator and the original source.

6) SCHEDULE A DRESS REHEARSAL:

Dress rehearsals are not guaranteed for third year recitals. Please check with your pianist and any additional performers on your recital before requesting dress rehearsal dates from the Concert Office (Mary-Liz O’Neill). The Concert Office cannot guarantee that a dress rehearsal time will be available.

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• STREAMING RIGHTS AND ROYALTIES:

In order for a concert to be live-streamed, the student(s) must certify that they have permission to stream the works on their program. One of the following three conditions must be met: 1. The work(s) must be in the public domain. 2. The work(s) is/are licensed for public performance through BMI or ASCAP. Licensing verified here: BMIhttps://repertoire.bmi.com ASCAP https://www.ascap.com/

  1. The performer(s) must have written permission from the publisher(s) if the work is not represented by BMI or ASCAP. The school is not responsible for any performance fees requested by the publisher(s). Students must provide proof of required permission(s) to live stream all of the works on their program at least TWO WEEKS before their scheduled recital date

• AUDIO/VISUAL AND PRODUCTION POLICIES:

All third year recitals taking place in Olin Hall will be streamed and recorded using the equipment in Olin Hall, unless otherwise requested.  Please indicate your preference for live streaming, as well as all other AV needs for your recital, in the Conservatory Production Form Packet.

Recordings cannot be guaranteed due to possible equipment failure or human error. It is recommended that if you will need this recording for auditions, you also record your recital with your personal device.

• CANCELLATIONS:

To reschedule or cancel your recital, you must notify the Concert Office via email as soon as possible, but NO LATER than one week prior to your recital date. We recognize that emergency situations may occur. The Concert Office will make every effort to reschedule canceled recitals, but this is not guaranteed.

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RECITAL FORMS and Guidelines:

Student Recital & Project Scheduling Form (2025 – 2026)

Conservatory Production Form Packet

Printed Program Example

Recital Program Information Submission Guidelines

Texts and Translations Guidelines

Bard Conservatory Percussion Department Equipment Guidelines

By moneill