Non-Required Recitals

NON-REQUIRED RECITALS

1) SCHEDULE A NON-REQUIRED RECITAL DATE: 

Non-required recital scheduling is coordinated via the Student Recital & Project Scheduling Form and finalized by Mary-Liz O’Neill, Associate Director of Curriculum and Programming ([email protected]). Non-required recital dates will be assigned after degree recitals are booked. 

To confirm your recital date, you will need to schedule a recital contract signing within 2 weeks of receiving your date confirmation email. Failure to do so will result in a release of your recital date. 

If you need a collaborative pianist, you must go through the pianist request process once your performance date & time have been confirmed.

*Due to the busy nature of the spring semester, there is no Concert Office or Piano Fellow support for non-required recitals after spring break. All requests submitted via the recital scheduling form should be for recitals dates on/or before Friday, March 19th. 

2) SUBMIT RECITAL PROGRAM INFORMATION: 

All program text is due 30 days prior to your degree recital, and is submitted through the Recital Materials Form. If the recital materials form is submitted on time, the concert office will format and print your program. The final deadline for program changes is one week in advance of your recital.

How to Format your Recital Program:

• How to Submit Recital Information – please refer to this list to make sure you’ve included all of the necessary information in your program 
• Style Guide for Printed Programs and Bios & Sample Programs

If you would also like the concert office to print program notes for your recital, they must be submitted at least one week in advance of your recital. Please use the following guidelines: Texts and Translations Guidelines

3) SUBMIT STAGE SET UP AND PRODUCTION NEEDS

Complete and submit the Conservatory Production Form Packet through the Recital Materials Form at least thirty days before your recital date. Be sure to discuss any special needs, well in advance, with Marc Mancus ([email protected]). Production Needs submitted less than 30 days before your recital may not be met.

Please be sure to label this document in the following format: Event Date_Name_Form/Document Name. 

4) SUBMIT ANY SPECIAL REQUEST FORMS:

Requests for historical keyboard instruments, A/V equipment, percussion instruments, prepared piano, and/or piano lid removal, must be submitted and approved thirty days in advance of your recital. Please refer to the non-required recital contract or the Non Required Recital Checklist for details on each request process. 

5) SUBMIT PUBLICITY INFORMATION:

Students giving non-required recitals, in any venue, are responsible for producing and printing their own posters.

For digital marketing, recital posters and images can be submitted directly through the Recital Materials Form at least 30 days prior to the recital date. Posters will be displayed as the youtube thumbnail image for the livestream, as well as on the TV in the Conservatory lobby. Additionally, an image with no text must be submitted for the calendar listing on the Conservatory event page. Posters and images that will be posted online must be submitted as a .jpeg image and the file size is required to be under 2MB. 

Please note that landscape posers are ideal for YouTube thumbnail images and the Bito Monitor. Printed posters are typically in portrait formatting. Posters should be formatted for 11 x 17 paper. If you are using Canva for poster creation, please do not use Canva’s ‘poster setting’, as it makes the posters 18″ x 24″ (too large for us to print). Printed posters are not provided by the Concert Office for non-required recitals. Please contact [email protected] for pricing information and printing details. 

It is your responsibility to send us the correctly sized and formatted images. Please label posters and images in the following format: Event Date_Event Name_Poster or Image Name. 

When choosing your event/performance listing image, it is important to take into consideration intellectual property rights. For this reason, we encourage you to use original images that you have created yourself from scratch containing no derivative works of art/imagery. Alternatively, you can use images that you have verified as being in the public domain.

Public domain images may be reproduced, altered and distributed without permission. It is important to verify that an image is within the public domain and has no restrictions on its use before you choose it. Additionally, for any such materials that you use, you are required to cite the creator and the original source.

6) SCHEDULE A DRESS REHEARSAL:

Dress rehearsals are not guaranteed for non-required recitals. Please check with your pianist and any additional performers on your recital before requesting dress rehearsal dates from the Concert Office (Mary-Liz O’Neill). The Concert Office cannot guarantee that a dress rehearsal time will be available.

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• STREAMING RIGHTS AND ROYALTIES:

In order for a concert to be live-streamed, the student(s) must certify that they have permission to stream the works on their program. One of the following three conditions must be met: 1. The work(s) must be in the public domain. 2. The work(s) is/are licensed for public performance through BMI or ASCAP. Licensing verified here: BMI https://repertoire.bmi.com ASCAP https://www.ascap.com/

3. The performer(s) must have written permission from the publisher(s) if the work is not represented by BMI or ASCAP. The school is not responsible for any performance fees requested by the publisher(s). Students must provide proof of required permission(s) to live stream all of the works on their program at least TWO WEEKS before their scheduled recital date

• AUDIO/VISUAL AND PRODUCTION POLICIES:

Non-required recitals are not recorded or live-streamed by the concert office.

• CANCELLATIONS:

The recitalist is expected to notify the Concert Office as soon as possible if a potential conflict or injury arises. Cancellation of a confirmed recital within two weeks of the scheduled date will result in the student being ineligible to schedule a non-required recital during the following semester.

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RECITAL FORMS and Guidelines:

Student Recital & Project Scheduling Form (2026 – 2027)

Non Required Recital Checklist

Conservatory Production Form Packet

Printed Program Example

Recital Program Information Submission Guidelines

Texts and Translations Guidelines

Early Keyboard Usage Request Form

Bard Conservatory Percussion Department Equipment Guidelines